NISCC Data Protection Statement
The Northern Ireland Social Care Council (NISCC) is responsible for registering social workers and social care workers, for regulating their education, training and practice and for investigating and dealing with complaints about the conduct of social workers and social care workers.
The NISCC processes your personal data (as defined by the Data Protection Act 1998) for the following purposes:
• Administering your application to register with the NISCC and any subsequent renewals;
• Maintaining and publishing the NISCC Public Facing Register, which will include your name, profession, registration number and approximate location of employment;
• Undertaking regulatory activities for the purposes of the Health and Personal Social Services Act (Northern Ireland) 2001;
• Ensuring that you comply with our standards, including but not limited to, ensuring compliance with continuing professional development and educational requirements;
• Investigating complaints made about you;
• Investigating complaints made by you;
• Publishing the results of any complaints made about you or by you;
• Transferring your personal data to any other authorised body investigating your activities;
• Transferring your personal data to professional advisers and other third parties involved with the regulation of health and care professionals;
• Statutory and regulatory compliance;
• Monitoring equality and diversity information;
• Reviewing your medical records and history, including but not limited to any medical reference supplied, to ensure that your health does not impair your fitness to practice;
• Maintaining photographic images of you to ensure your identity;
• Communicating with you about the activities of the NISCC;
• Keeping you informed about any changes to practice or legislation that may affect your practice;
• Responding to requests for information from other regulators, both within the European Economic Area and worldwide;
• Keeping you informed about any developments, activities or products of third parties which may affect or assist your practice; and
• Achieving the general and statutory objectives of the NISCC.
Collecting Your Data
We collect personal information from you when you communicate with us by any media. We may also collect personal data which relate to you from third parties.
We may contact you by means of electronic communications, including but not limited to email or SMS for the purposes set out above. We will only undertake activities considered to be electronic marketing if permitted to do so by the Privacy and Electronic Communications (EC Directive) Regulations 2003.
Sensitive Personal Data
Certain personal information is categorised in the Data Protection Act 1998 as ‘Sensitive Personal Data’. In some circumstances, the NISCC will process your sensitive personal data. We are required to hold such data by the Health and Personal Social Services Act (Northern Ireland) 2001 and therefore we do not need to obtain your consent to undertake this processing. In general, the sensitive personal data collected by the NISCC is limited to information in connection with:
• Your racial or ethnic origin;
• Your physical or mental health or condition;
• Your membership of a trade union;
• The commission or alleged commission by you of any offence;
• Any proceeding taken against you for any offence committee or alleged to have been committed by you; and
• Your sexual life.
The NISCC is required to provide statistical information to a number of different bodies and it also may undertake its own research. In such circumstances it only provides anonymised data.
The NISCC ensures that it is permitted to process your personal data. If no statutory condition applies to the form of processing we undertake, we can only undertake such processing with your consent. You may withdraw your consent to our processing your personal data for some of the above purposes by writing to the address at the end of this statement.
If a statutory condition applies allowing the NISCC to process your personal data and you withdraw consent to process your personal data, this will not necessarily mean that NISCC ceases to process your personal data as the NISCC keeps personal data on registrants for their lifetime.
Sharing Your Information
In some circumstances the NISCC may be permitted by law to share sensitive personal data about you with a third party. Otherwise the NISCC does not share sensitive personal data with others without your consent. Your personal data may be shared as set out in the above purposes.
European Economic Area (EEA)
Please note that information displayed on our Website or sent by the NISCC over the internet may be transferred outside of the EEA, where data protection laws are not as strong as within the EEA. The information displayed on the website is provided as it is necessary for the public interest. In relation to any information you send via the internet or email, if you have any concerns in relation to such transfers, you should not use the internet or email as a means of communication with the NISCC.
Monitoring of Telephone Calls and Emails
Your telephone calls and emails to us may be recorded and monitored for quality control purposes. We may also intercept communications made to individual members of staff at the NISCC when this is required for business purposes.
Your Rights under the Data Protection Act 1998
The NISCC is registered as a Data Controller with the Information Commissioner and data supplied by you on this form will be processed in accordance with the provisions of the Data Protection Act 1998. The NISCC’s ICO registration number is ZA008052.
The personal information that we have used to make a decision about your registration is kept to enable us to regulate the social services workforce, and protect and enhance the safety and welfare of all persons who may use care services. It is kept for the duration of your registration. Where your registration comes to an end, we will keep your personal information for your lifetime plus 10 years, as per Department of Health, Social Services and Public Safety agreed Retention and Disposal Schedule for records.
Access to information
You are entitled to ask the NISCC for a copy of the data we hold about you. Your request must be in writing, by letter or email.
If you have any queries relating to this statement, please contact us by writing to the following address:
Northern Ireland Social Care Council
7th floor of Millennium House
19 Great Victoria Street
Belfast BT2 7AQ